Office Manager / Finance Assistant
Our client provides end to end IT Solutions and Managed IT Services for small to medium-sized businesses. They provide Consultancy, Installation, and IT Support Services. Thier solutions bring together all aspects of IT within a business and we are committed to providing exceptional service to all their customers. They have a proven track record with a broad range of clients including - Medical, Veterinary, Real Estate, Design & Construction, Finance, Leisure Attractions, Sporting Venues, Retail Outlets, Hospitality, Warehouses and Offices.
They are looking for an Office Manager / Finance Assistant to join a small, friendly team. This is a fully office-based role with a minimum of 24 hours a week required, hours to be agreed, between Monday to Friday 9.00am to 5.30pm
Reporting into the Finance & Operations Manager, this person will assist in all general office operations including, but not limited to, book-keeping, finance, administrative and clerical support, handling customer calls, ticket logs and sales enquiries, supporting the Finance & Operations Manager, the company CEO and Support Centre.
Ideal Candidate will have:
Strong administration skills with experience in a Finance / Office Management role.
Duties include:
- Daily book-keeping in Xero, bank reconciliation, creating customer invoices, statements and processing supplier invoices with accuracy
- Produce reports from Xero for supplier payments, credit control and collection of outstanding payments
- Submission of quarterly VAT returns & liaising with company accountant for year-end accounts
- Create mileage and expense claims for CEO
- Manage day to day running of the office and organising office maintenance
- Administer and perform all administrative and clerical functions
- Coordinate courier & postal services to clients and suppliers
- Manage renewals for office insurance, utilities etc
- Set up and maintain customer and supplier contracts
- Raising & managing Purchase Orders
- Order supplier goods, office equipment and sundries
- Assist CEO to source products and assist with sales related documentation such as quotes and proposals
- Receive calls for CEO, sales team and support team and provide excellent customer service
- Managing and maintaining the office Quality Assurance system to ISO 27001 including preparation of documentation for annual audits.
- Being able to muck in with whatever is needed to keep the office running smoothly!
This is a busy and varied role and we are looking for someone who is self-motivated and able to carry out each duty to a high standard.
The successful candidate will have the following attributes:
- Experience with Xero accounting software (or similar)
- A good level of competence in Microsoft packages is essential
- Strong written communication skills - ability to read, analyse and interpret correspondence and documents and ability to respond effectively to all, including sensitive inquiries and complaints
- Analytical and problem-solving skills - ability to define problems, collect data, establish facts and draw valid conclusions
- Strong attention to detail - ability to maintain a high level of accuracy in preparing and entering information.
- Excellent interpersonal, verbal and listening skills
- Experience of office administration
- Good business acumen
Our modern office is based in Bracknell with free onsite parking and easy access to the town centre. Applicants will ideally live within 30 minutes commute of our Bracknell office.
Please include your CV and a cover letter with your hours available to work
