Office Coordinator

Office Coordinator
Location: Hamble-le-Rice 
Hours: 09:00–17:00, Monday to Friday (office-based) 

About Our Client:

They are a leading provider of geophysical services, supporting clients across multiple sectors with high-quality data and project delivery. They are seeking a proactive and organised Office Coordinator to ensure the smooth running of their office in Hamble-le-Rice and to support their growing team. 

Key Responsibilities

• Manage incoming calls and enquiries, ensuring prompt and professional responses and directing queries to the appropriate team members for efficient action. 
• Coordinate the preparation and submission of tender responses, working with technical and management teams to meet deadlines and requirements. 
• Maintain and monitor scheduling for internal meetings, project deadlines, and key deliverables, ensuring all stakeholders are informed and aligned. 
• Oversee inventory management, including ordering, tracking, and restocking office and field supplies to support ongoing operations. 
• Support general office administration, including document management, filing, and correspondence handling. 
• Assist with internal and external audits, including preparation and organisation of documentation for ISO accreditations and compliance requirements. 
• Liaise with external suppliers, service providers, and clients as needed to support office and project needs. 
• Assist with the organisation of staff meetings, training sessions, and company events. 
• Ensure the office environment is well-maintained, organised, and compliant with health and safety standards. 
• Provide ad hoc administrative support to management and project teams as required. 

Skills & Qualifications

• Previous experience in an office coordinator, administrator, or similar role is desirable. 
• Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines. 
• Excellent verbal and written communication skills, with a professional and approachable manner. 
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy. 
• Ability to work independently and as part of a team, demonstrating initiative and reliability. 
• Attention to detail and a proactive approach to problem-solving. 
• Experience with inventory management or procurement processes is an advantage. 
• Knowledge of the geophysical or engineering sector is beneficial but not essential. 

Additional Information

• This role is based at our Hamble-le-Rice office and is not suitable for remote working. 
• Standard office hours are 09:00–17:00, Monday to Friday. Flexible working hours may be possible for the right candidate. 
• Right to work in the UK is essential.