Information Governance and Medical Records Lead
Location: KIMS Hospital, Maidstone (with travel to satellite sites as needed)
Hours: Full time (40 hours per week)
To support our continued focus on high standards, we’re looking for an experienced and proactive Information Governance and Medical Records Lead to take ownership of our data protection compliance and records management.
This dual role is central to ensuring our organisation upholds the highest standards of information governance, while also overseeing the efficient day-to-day operation of our medical records department. You’ll lead the delivery of our IG strategy, ensure compliance with all relevant legislation including GDPR, FOI, and the Data Protection Act, and act as a subject matter expert across the hospital and our satellite sites.
You’ll work closely with the SIRO, Caldicott Guardian, Data Protection Officer and external partners to manage IG risk, lead investigations into any breaches, and drive a culture of privacy by design. You will also lead our annual IG assessments, maintain policies and privacy notices, support contract reviews and DPIAs, and deliver targeted training to raise awareness and drive improvement.
This is a highly visible role with influence at all levels of the organisation, from the board to front-line teams. You’ll be expected to provide specialist advice, support digital transformation projects, and represent KIMS Hospital at external IG forums when needed.
Key responsibilities include:
- Acting as the hospital’s Information Governance Lead, promoting best practice and compliance
- Managing and developing the medical records team
- Leading internal audits and assessments of IG compliance and reporting on outcomes
- Advising on data processing agreements, DPIAs, privacy notices, breaches and complaints
- Ensuring robust records management and handling of Subject Access Requests
- Supporting training delivery and IG awareness campaigns across the organisation
- Keeping up to date with legislative changes and ensuring these are reflected in our policies
- Representing KIMS Hospital at IG committees and external working groups
What we’re looking for:
We’re seeking a confident communicator and IG expert with a keen eye for detail and a passion for improving how information is handled. You’ll need a strong understanding of data protection legislation and experience managing IG in a complex organisation, ideally within healthcare.
You should be comfortable influencing others, managing risk, and delivering practical solutions to support patient safety and organisational transparency.
You will need:
- Significant experience in information governance or data protection, ideally within the NHS or private healthcare
- A relevant qualification in data protection or information governance
- Deep knowledge of GDPR, DPA 2018, FOIA, Caldicott principles and confidentiality
- Experience leading investigations into data breaches and managing DPIAs
- Excellent leadership, analytical, and communication skills
- The ability to write and implement effective IG policies, procedures and improvement plans
This is a fantastic opportunity to make a real difference at a hospital where governance and patient care go hand in hand. You’ll have the autonomy to lead your function, the support of a strong governance team, and the chance to shape a key area of our hospital’s future.
Apply now and help us continue to deliver care you can be confident in, with data protection you can trust.
KIMS Hospital employees enjoy the following benefits:
- Competitive Salary
- Pension Scheme
- Private Health Insurance
- Free staff parking
- 33 Days annual leave plus extra time off for your birthday
- Life Assurance
- Annual Flu Vaccination
- Free Eye Test
If you have any queries regarding this vacancy, Juliet would be happy to help. Please give her a call on 01622 538114 or email Juliet.shand@kims.org.uk
At KIMS Hospital we are committed to building a diverse and inclusive working environment. We strive to create a workforce that reflects the communities we serve and are proud to be an equal opportunities employer.
Any offers of employment made by KIMS Hospital for this/these position(s) will be subject to proof of eligibility to work in the UK and receipt of a satisfactory DBS Certificate from the Disclosure & Barring Service. Information about the DBS checks can be found at https://www.gov.uk/disclosure-barring-service-check
