HR Project Administrator
We’re looking for a proactive and detail-oriented HR Project Administrator to support the smooth running of the charity’s flexible workforce model, ensuring efficient recruitment, onboarding, and staffing coordination across national services.
Position: HR Project Administrator (Flexible Workforce)
Location: London or Manchester (with hybrid working)
Contract: Fixed Term Contract – 12 months
Hours: 37.5 hours per week
Salary: £30,057 incl. London Weighting / £29,557 incl. Manchester Weighting plus pension and benefits
Closing Date: Sunday 20th July 2025
Applications will be considered on a rolling basis.
About the Role
As HR Project Admin (Flexible Workforce), you will play a key role in supporting the national flexible staffing model. You’ll be responsible for coordinating temporary worker recruitment, managing workforce records, and helping ensure compliance across all casual staffing processes. Working closely with hiring managers, external agencies and the HR and Finance teams, your work will help ensure effective and cost-conscious staffing across services.
This is an exciting opportunity to support a major operational transformation project, gain exposure to senior leaders, and develop valuable HR and project coordination skills.
Key Responsibilities
Support recruitment and onboarding of bank and agency staff, including compliance and document checks
Coordinate and monitor the use of the workforce system (CentralAxis), ensuring managers and workers are fully trained
Maintain accurate and confidential workforce records in line with GDPR and data protection standards
Support budget monitoring and reporting on staffing ratios, costs, and agency usage
Help prepare reports, dashboards and presentations on flexible workforce activity
Resolve staffing issues including absence, rota conflicts and performance concerns, escalating as needed
Provide general admin support to the HR and project teams, including scheduling meetings, organising files, and minuting key sessions
About You
We’re looking for someone who:
Has experience supporting HR or recruitment processes
Is confident using digital systems and managing accurate workforce data
Has strong communication and customer service skills, with the ability to build good relationships across teams
Is highly organised, detail-focused and able to manage multiple tasks and priorities
Understands the importance of confidentiality and compliance when working with sensitive information
Brings energy, initiative and a commitment to the charity’s values
Key Note: DBS check required. Applicants must have the right to work in the UK.
In return you will receive:
26 days annual leave, rising to 30 after five years’ service
Family-friendly policies including enhanced parental leave
Pension scheme with employer contributions up to 7%
Flexible and hybrid working (where appropriate)
Access to 24/7 GP appointments and Employee Assistance Programme
Discount scheme across retail, leisure and wellbeing
Cash plan for dental, optical and healthcare costs
Death in service benefit (4x salary)
Full induction, ongoing training and development
Opportunity to lead on meaningful operational change and gain exposure to senior leadership
Other roles you may have experience of could include:
HR Administrator, Workforce Coordinator, Recruitment Assistant, People Operations Admin, Resourcing Officer, Project Support Officer, Staffing Coordinator, Talent Acquisition Administrator, Onboarding Coordinator.
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