Executive Assistant
About the Company
Lanarca is an established and award-winning consultancy company offering bespoke design and management consulting services to a small portfolio of longstanding private sector clients.
Our success has been based on building long-term partnerships with our clients, and we work hard to understand them to ensure that our services dovetail with their needs – often working as an extension to their internal teams. This has resulted in us securing long term commissions, many of which are of regional and national significance in our field.
Our practice offers a full range of landscape architectural, ecological and strategic management services across the UK and Ireland. We lead design teams and contribute landscape and environmental services inputs to teams led by others, working on large scale projects.
Known for delivering expert service and attention to detail, we respond on every project with bespoke support. Our clients benefit from Director-led services, with hands-on Director involvement at every stage in all our projects, assuring design excellence and the highest quality outputs, delivered within budget and on time.
About the Role
As we continue to grow, we need to increase our back-office support capability and have created this new role to help with the growing workload placed on our Director’s and key clients.
The Executive Assistant will play a vital role in organising and supporting Director activities and managing their busy schedules.
Working from our offices in Winthorpe and reporting to the Office and Operations Manager, you will work closely with both the internal team and key clients, with overall responsibility for the management of a number of busy diaries to enable the smooth running of the key individuals for all day-to-day activities.
This involves updating diaries immediately as meetings are arranged, changed, or cancelled, ensuring that all details are accurate and up to date and keeping all interested parties advised of any changes as soon as possible. In addition, the role provides executive support for a range of logistics, travel planning, personal and commercial administrative duties and organisational support.
You will also support the Office and Operations Manager to enable the smooth day to day running of the business. This will involve working closely with other members of the administrative team, assisting on a range of projects such preparing comprehensive meeting briefings, researching initiatives and event planning.
About You
You will be passionate about being well organised and will pride yourself on your attention to detail.
This is a hands-on role and requires a proactive approach at all times. The pace and variety of work will suit someone who enjoys working in a fast-paced environment. Delivering a consistently high quality of service will be a personal value for you and one you can demonstrate having delivered in prior roles.
You’ll also need to demonstrate that you can communication well to a varying audience and using different platforms. The ability to remain calm while things are changing around you is important and you’ll be skilled in managing competing demands with challenging deadlines.
You’ll enjoy working autonomously, you’ll think and plan ahead and you’ll take responsibility for your actions as well as working as an important part of a flexible, mutually supportive team.
Essential Criteria – Skills and Experience:
- Efficient and effective diary management, meetings coordination and preparation.
- Ability to research and prepare / present briefings, reports and background papers.
- Confident undertaking executive support across a range of commercial, public service and lifestyle work areas.
- Experience of international travel planning, UK logistics and associated administration (e.g. international visa applications).
- Strong organisational skills and ability to prioritise work effectively.
- Technologically competent – highly skilled in all aspects of the Microsoft Office suite, and a willingness to learn other technical packages as may be needed within the role.
- Experience of office management, office systems, procurement and all aspects of office administration.
- Professional and confidential at all times – maintaining the highest degree of discretion and confidentiality will be required in the role.
- An effective communicator – able to communicate messages clearly to a range of audiences at all levels, both verbally and in writing.
- An effective and reliable team player.
- Happy working in a permanently office-based role.
- Comfortable working with senior leaders and influencers, including on a 1-2-1 basis for briefings and diary management reviews.
- Takes responsibility and ownership for your actions, whilst thinking ahead and anticipating needs.
- Adaptable and flexible able to respond proactively to the changing needs of a busy team with a diverse workload.
