Document Controller

New Site Administrator / Document Controller position in Bedford!

· Position: Site Administrator / Document Controller

· Location: Bedford, Bedfordshire

· Contract type: Freelance

· Start date: Late July 2025

· Duration: 4 years (expected contract end of November 2027)

· Pay rate: £ negotiable (dependant upon experience)

· Sector: New build construction

· Skilled Careers contacts: Mark Dixon

 

Company overview

A multi-disciplinary contractor specialising in major projects which include distribution centres, industrial units, highways and student accommodation.

 

Job overview

We are seeking an experienced Site Administrator / Document Controller to be project based on a £300+ million new build scheme towards the end of July with anticipated end date of August 2029 but there is a realistic opportunity for a contract extension and follow on projects.

 

Responsibilities

Reporting to a Project Director you will be:

· Recording inductions of new operatives to the project, taking copies of qualifications using the company’s induction software.

· Collating health & safety files.

· Managing the Biosite system.

· Electronically filing all site paperwork using BIM360.

· Downloading and uploading drawings using BIM360 (similar interface to Aconnex).

· Creating, raising and responding to RFIs and Technical submissions.

· Production of reports (health & safety and client).

· Attend and minute key project meetings and ensuring the reviews is sent out to all required parties.

· Day to day management of the site office.

· Receiving training for systems and providing forward training to the rest of the team.

· Provide assistance in issuing permits to work to contractors.

· Request quotations and raising requisitions.

· Ordering for the site such as PPE, stationary and general consumables.

· Managing paperwork in preparation for audits.

· Answering and allocating all incoming calls and visitors.

· Prepare timesheets for site staff.

· General administration duties as required.

· Preparation and completion of O&M manuals for handover to the end user.

 

Attributes and Skills required or desired

· Previous experience of working within a live construction setting is essential.

· Strong I.T literacy skills especially with Microsoft packages.

· Previous experience of Electronic Document Management systems is also essential. A working knowledge of BIM360 or Aconex would definitely be an advantage.

· Exceptional organisational skills with keen attention to detail.

· Effective communication skills, both verbal and written, for engaging stakeholders at all levels.

 

Rewards and benefits

· A competitive daily rate

· Long-term freelance contract.

 

Whats next

If you feel this may be the job for you please click ‘apply now’.