Document Controller

New Site Administrator / Document Controller position in Bedford! 

• Position:  Site Administrator / Document Controller 


• Location:  Bedford, Bedfordshire 


• Contract type:  Freelance 


• Start date:  Late July 2025 


• Duration:  4 years (expected contract end of November 2027) 


• Pay rate:  £ negotiable (dependant upon experience) 


• Sector:  New build construction 


• Skilled Careers contacts:  Mark Dixon 

Company overview 

A multi-disciplinary contractor specialising in major projects which include distribution centres, industrial units, highways and student accommodation. 

Job overview 

We are seeking an experienced Site Administrator / Document Controller to be project based on a £300+ million new build scheme towards the end of July with anticipated end date of August 2029 but there is a realistic opportunity for a contract extension and follow on projects. 

Responsibilities 

Reporting to a Project Director you will be: 

• Recording inductions of new operatives to the project, taking copies of qualifications using the company’s induction software. 


• Collating health & safety files. 


• Managing the Biosite system. 


• Electronically filing all site paperwork using BIM360. 


• Downloading and uploading drawings using BIM360 (similar interface to Aconnex). 


• Creating, raising and responding to RFIs and Technical submissions. 


• Production of reports (health & safety and client). 


• Attend and minute key project meetings and ensuring the reviews is sent out to all required parties. 


• Day to day management of the site office. 


• Receiving training for systems and providing forward training to the rest of the team. 


• Provide assistance in issuing permits to work to contractors. 


• Request quotations and raising requisitions. 


• Ordering for the site such as PPE, stationary and general consumables.  


• Managing paperwork in preparation for audits. 


• Answering and allocating all incoming calls and visitors. 


• Prepare timesheets for site staff. 


• General administration duties as required. 


• Preparation and completion of O&M manuals for handover to the end user. 

Attributes and Skills required or desired 

• Previous experience of working within a live construction setting is essential. 


• Strong I.T literacy skills especially with Microsoft packages. 


• Previous experience of Electronic Document Management systems is also essential.  A working knowledge of BIM360 or Aconex would definitely be an advantage. 


• Exceptional organisational skills with keen attention to detail. 


• Effective communication skills, both verbal and written, for engaging stakeholders at all levels. 

Rewards and benefits 

• A competitive daily rate 


• Long-term freelance contract. 

Whats next 

If you feel this may be the job for you please click ‘apply now’.